It is always amazing to me when seemingly well-educated people don’t get why they should RSVP when the invitation clearly requests it.
Knowing the total number of expected guests is critical at weddings and other large events because of the costs and deadlines involved in meal planning and preparation. But even for smaller social events, I lament the fact that people either don’t know what RSVP means or worse, choose to ignore it.
When working with brides, coordinators and planners are expected to know the social “rules” and to help their clients incorporate them into the celebration planning. Here are a few criteria to keep in mind and share with clients.
1. As Emily Post says, “No one is obligated to accept an invitation or to explain their reasons for not accepting. However, when someone is kind enough to extend an invitation, one should be just as kind and reply to the invitation.” Unfortunately, this is not always done.
2. Ask for help. If you have invited someone to your wedding and have included a reply card with a return by requested date and you still haven’t heard back, the best solution is to press bridesmaids or family relatives into helping you contact all those persons who have yet to reply. If a phone call is in order, helpers can say something like this: “Hi (the invitee's name), this is (the caller's name, bridesmaid, maid of honor, etc.). I’m calling to make sure that you have received the invitation to (couple's name)’s wedding. The bride hasn’t heard from you yet and needs to know if you plan to attend. The count needs to be in by (let them know the date). Everyone is looking forward to seeing you.” If you are leaving a voice mail message, add “ Please call, text or email me back at (give a phone number and email)”.
3. Respond in the same manner that the invitation was issued. If an invitation to an event has come via e-mail then an e-mail response is in order.
Vera Fernandes, a Certified Wedding Specialist, has planned weddings for brides and grooms for more than 10 years and is the inspiration for providing unique, designs and decor for social and corporate events and owner of Weddings Simply Unique, LLC. Incorporating not only weddings, but baby showers, anniversaries, and social parties, and injecting her unique take on design and detail, Vera wanted to encompass all her passion of providing excellent service into a one stop shop for design and decor, planning, consultation to take care of all the needs of planning a special event, place where all can come and be inspired, so Vera's Events was born, a wedding and event planning company. Vera has passion for events, new designs, technology, reading and taking your vision and designing an elegant event. Visit her showroom located at 1163 Madison Avenue, Bridgeport, Connecticut